Privacy Policy

Who We Are

Workplace Wellness Africa ("we", "our", "us") is a workplace wellness organisation based in Kenya. We provide corporate wellness consulting, employee training, educational resources, and advocacy for mental health in African workplaces.

Contact: workplacewellnessafrica@gmail.com | WhatsApp: +254 745 710 078

What Data We Collect

We collect minimal data, and only what is necessary to provide our services:

• Contact Forms: When you submit a contact or enquiry form, we collect your name, email address, phone number (if provided), and message content.
• Newsletter Signups: If you subscribe to our newsletter, we collect your email address.
• Self-Assessment Tools: Our burnout self-assessment and other interactive tools run entirely in your browser. We do not collect, store, or transmit your assessment responses. Your results remain on your device only.
• Chatbot Interactions: Our website chatbot runs locally in your browser. Conversations are not sent to any server or third party.
• Cookies: We use essential cookies to remember your preferences (such as cookie consent). We do not use advertising or tracking cookies.

How We Use Your Data

Data collected through our website is used exclusively to:

• Respond to your enquiries and service requests
• Send you our newsletter (if you subscribed)
• Improve our website and services

We do not sell, rent, or share your personal information with third parties for marketing purposes.

Corporate Client Confidentiality

For organisations that engage our corporate services:

• All employee data from wellness audits, surveys, and assessments is anonymised and aggregated.
• We never disclose individual employee responses to employers.
• Reports provided to organisations contain only aggregate insights — no individual names or identifiable data.
• We maintain strict professional confidentiality, governed by written agreements with each client organisation.

Third-Party Services

Our website may use the following third-party services:

• tawk.to: For live chat support. tawk.to has its own privacy policy.
• WhatsApp: For direct messaging. Governed by WhatsApp's privacy terms.
• Google Fonts: For typography. No personal data is collected through font loading.

Data Security

We implement reasonable security measures to protect your personal information. Our website is served over HTTPS (encrypted connection). However, no method of transmission over the internet is 100% secure.

Your Rights

You have the right to:

• Request access to any personal data we hold about you
• Request correction or deletion of your personal data
• Unsubscribe from our newsletter at any time
• Withdraw consent for data processing

To exercise any of these rights, contact us at workplacewellnessafrica@gmail.com.

Data Protection (Kenya)

We are committed to complying with the Kenya Data Protection Act, 2019 and its regulations. We process personal data lawfully, fairly, and transparently, and only for specified, legitimate purposes.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. Continued use of our website after changes constitutes acceptance of the updated policy.